![]() ![]() In Excel, open the workbook containing that data that you want to insert. To insert and link a selection of data from a saved Excel worksheet, do the following: Insert a linked selection from a worksheet ![]() To update the data on the slide to match the data in the original Excel file, right-click the object on the slide, and click Update Link. To edit the data from within Excel, right-click the object on the slide, point to Linked Worksheet Object, and select Edit. To edit a linked Excel worksheet, do one of the following: ![]() ![]() In the Insert Object dialog box, select Link and then click OK. In the Insert Object dialog box, select Create from file.Ĭlick Browse, and in the Browse dialog box, browse to and then select the Excel workbook that contains the information that you want to insert, and then click OK. In PowerPoint 2010, on the Insert tab, in the Text group, click Object. Important: The linked object in your presentation displays all data from the active, top worksheet in the linked Excel workbook. Keep Text Only to copy all the data as a single text boxĬopy an Excel chart to another Office program Picture to copy the data as a picture that can't be edited in Excel Keep Source Formatting to copy the Excel data as a PowerPoint table, using the format of the worksheetĮmbed to copy the data as information that can be edited in Excel later Use Destination Styles to copy the data as a PowerPoint table, using the format of the presentation Move the mouse pointer over each Paste option to see a preview of what it would look like. Under Paste Options, pick one of the following. On the Home tab, in the Clipboard group, click the arrow below Paste. In Excel, open the workbook with the data you want to copy.ĭrag over the area of data you want to copy, and on the Home tab, click or tap Copy. The worksheet does not send automatic updates to PowerPoint. You copy the data from an Excel worksheet and paste it into your presentation. In this case, the Excel data will not be linked to your PowerPoint presentation. In PowerPoint, right-click the data and select Update Link.Ĭopy and paste (unlinked) Excel data in PowerPoint In the Paste Special box, click Paste link, and then, under As, select Microsoft Excel Worksheet Object.Īfter you've used one of the methods described above to insert linked Excel data into a presentation, then refreshing the presentation to stay up to date with data changes is easy to do: On the Home tab, click the arrow below Paste, and select Paste Special. In PowerPoint, click the slide where you want to paste the copied worksheet data. In Excel, open the saved workbook with the data you want to insert and link to.ĭrag over the area of data you want to link to in PowerPoint, and on the Home tab, click or tap Copy. Link a section of data in Excel to PowerPoint When you save the Excel workbook, make sure the worksheet you want in your presentation is the one you see when you first open the workbook. Of course, unlike my imaginary app, Excel does exist so you might simply switch screens to Excel during your presentation instead.Important: The linked object in your presentation displays all the data from the active, top worksheet in the linked Excel workbook. You could do the same with multiple screen shots of your Excel screen to simulate what happens when a slicer filter is applied. The presentation was so well received that the client wanted the app the next day – I found it hard to convince them that it hadn’t yet been created. I had to rehearse the presentation really carefully because, of course, the Reports menu would have dropped down wherever I clicked – but I clicked in the right places and provided a very good simulation of how the application would work once developed. I simulated clicking menu items by creating a sequence of slides containing several perfectly aligned screen shots of the user interface so that, for example, when I clicked on the Reports menu a drop-down magically appeared. I once did a product demo (to an international audience in Rome) of some software that had been designed but didn’t exist. ![]()
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